Manuscript Submission Process

Manuscript Submission Process

Before submitting your manuscript to Compendium of Oral Science (Compend. Oral Sci.), authors should be familiar with the Editorial Policies. These describe our requirements regarding human and animal research, materials and methods disclosure, and prior publication. Information regarding the expectations of reviewers and editors and the review process are also available on this website.

Cover Letter

This letter must be supplied during submission. The signatures of the corresponding author is required. The letter must have following:

1. Manuscript Title - (50 word maximum) The Author(s) name(s) (identify the corresponding author, with complete address, telephone, FAX, and e-mail information).

2. Type of Manuscript – Regular Article, Short Communication, Case Report, Review and Letter to the Editor.

3. Brief Statement of Significance - A statement that describes the significance of the paper.

4. Statement of Direct Participation - A statement that declares that all of the authors have directly participated in the planning, execution, or analysis of the study and resulting paper, and have read and approved the version submitted.

5. Information - Must include information on prior or duplicate publication or submission elsewhere of any part of the work/study; and a statement of financial or other relationships that might lead to a conflict of interest.
   Copies of any permission(s) to reproduce published material, and to use illustrations or report information about identifiable people must accompany the manuscript.

6.  (Optional) The contact information of any suggested reviewers (names, addresses, and e-mail). Manuscripts submitted without a letter of transmittal will not be processed for peer review.

License to Publish

The corresponding author will be contacted to complete the “Compendium of Oral Science: License to Publish form”  upon an editorial decision of Accept.

Upon acceptance of a paper, authors are required to assign the exclusive license to publish their paper to the Compendium of Oral Science. Assignment of copyright is a condition of publication, and papers will not be passed to the publisher for production unless copyright has been assigned. A completed Copyright Transfer Agreement must be sent to the address specified on the agreement, before any manuscript can be published. Authors may send the completed original Copyright Transfer Agreement by fax (optional) but must be followed by mail upon receiving notice of manuscript acceptance. Do not send the Copyright Transfer Agreement at submission.

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

• The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).

• The submission file is in OpenOffice, Microsoft Word, or RTF document file format.

• Where available, URLs for the references have been provided.

• The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

• Provide 3 reviewers related to your manuscript's area of interest in the comments to the editor box below. Please include details of the reviewer's email address, and affiliation.

 Copyright Notice

Materials contained in the journal may be reproduced for educational purposes provided that both the author(s) and the journal are appropriately recognised; otherwise duplication is not permitted. No articles, reports, or portions there of may be translated into other languages, published in books, journals, magazines, or any other print form without written permission from the authors and from the journal.

Disclaimer: The statements, opinions and data expressed in the articles and reports herein are those of the author(s) and not of the publisher and the editor(s). The publisher and the editor(s) disclaim responsibility for any injury to persons or property resulting from any schemes, methods, instructions or ideas referred to in the content.

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.

Authorship

All persons designated as authors should qualify for authorship. The entitlement to authorship should be based on all of the following criteria: (1) substantial contributions to conceptions and design, execution or analysis and interpretation of data; (2) drafting the article or revising it for important intellectual content; (3) final approval of the version to be published. Acquisition of funding, collection of data, or general supervision of the research group, alone, does not justify authorship. All contributors who do not meet the criteria for authorship should be listed in the Acknowledgements. The order of authorship should be a joint decision of the co-authors. Each author should have participated sufficiently in the work to take public responsibility for part of the content or the whole.
Corresponding author must agree that above has been confirmed by all authors when submitting a manuscript.

Originality
By submitting your manuscript to the journal it is understood that this it is an original manuscript and is unpublished work and is not under consideration elsewhere.

Conflict of Interest
The Compendium of Oral Science’s policy requires that each author reveal any financial interests or connections, direct or indirect, or other situations that might raise the question of bias in the work reported or the conclusions, implications, or opinions stated including pertinent commercial or other sources of funding for the individual author(s) or for the associated department(s) or organization(s), personal relationships, or direct academic competition.

As an integral part of the submission process, Corresponding authors are required to confirm whether they or their co-authors have any conflicts of interest to declare, and to provide details of these. 

Any changes made to the list of conflicts after the paper is accepted must be submitted in writing, signed by the appropriate authors (that is, the corresponding author and the author for whom the conflict exists), to the  Compendium of Oral Science Editorial Office. Publication of manuscripts will be withheld until all such written approvals are received. Compendium of Oral Science accepts no responsibility for such changes.

Experimental Ethics
a)    Animal experiments
When reporting animal experiments authors should indicate whether the institution’s, national research council’s, or any other law on the care and use of laboratory animals was followed.
b)    Human subjects
When reporting on human subjects, authors should indicate whether the procedures followed were in accordance with the ethical standards of the Helsinki Declaration (1964, amended most recently in 2008) of the World Medical Association. Manuscripts should include a statement that the patient’s written consent was obtained and any information, including illustrations, should be as anonymized as far as possible. Authors should indicate that the design of the work has been approved by local ethical committees or that it conforms to standards currently applied in the country of origin. The name of the authorizing body should be stated in the paper.

Clinical Trials
Authors should indicate that the design of clinical trial study has been approved by local ethical committees / appropriate authority or that it conforms to standards currently applied in the country of origin. The name of the authorizing body should be stated in the paper. The clinical trial registration number and name of the trial register will then be published with the paper.

Funding
All sources of funding should be declared in the Acknowledgements. If a private/commercial sponsor supported the research, authors are advised to describe the role of the study sponsor (s), if any, in study design; in the collection, analysis, and interpretation of data; in the writing of the report; and in the decision to submit the paper for publication. If the funding source had no such involvement, this should be stated.

Details of all funding sources for the work in question should be given in a separate section entitled 'Funding'. This should appear before the 'Acknowledgements' section.

The following rules should be followed:

• The sentence should begin: ‘This work was supported by …’

• The full official funding agency name should be given, i.e. ‘National Institutes of Health’, not ‘NIH’ ( Grant numbers should be given in brackets as follows: ‘[grant number xxxx]’

• Multiple grant numbers should be separated by a comma as follows: ‘[grant numbers xxxx, yyyy]’

• Agencies should be separated by a semi-colon (plus ‘and’ before the last funding agency)

• Where individuals need to be specified for certain sources of funding the following text should be added after the relevant agency or grant number 'to [author initials]'.

An example is given here: ‘This work was supported by the National Institutes of Health [AA123456 to C.S., BB765432 to M.H.]; and the Alcohol & Education Research Council [hfygr667789].’

Evaluation of Manuscripts
Submitted manuscripts are subject to peer review and are expected to meet standards of academic excellence. Peer-reviewers identities will remain anonymous to the authors. The Editor-in-Chief's decision regarding publication is based on the recommendation of the reports of reviewers, which will, at the Editors' discretion, be transmitted to the authors.

Authors may suggest the names and addresses of a few potential reviewers. The Editors and Associate Editors will be guided but not necessarily bound by these suggestions.